Transcribing and Commenting guidelines

Science in the Making provides many opportunities for people to engage with the historical content on the platform. These guidelines apply to the transcription, tagging and commenting options available to users who sign in. Transcriptions and comments are reviewed and approved by Royal Society staff before publication, which will take a minimum of 3 to 5 working days after submission.

We expect participants to abide by these guidelines when participating. Our aim is to ensure our websites are inclusive and safe and that discussions are constructive and polite.

Comment guidelines

We ask that all comments be brief, polite, on subject and legally sound.

We welcome debate and dissent, but personal attacks (on authors, other users or any individual), persistent trolling and mindless abuse will not be tolerated.

We acknowledge criticism of the content, but will not allow deliberate or dishonest misrepresentation of anyone, including the Royal Society, our Fellows or our staff to be published on our website.

We will use the following guidelines to determine whether a comment should be published. We will not publish comments which:

  • Are considered likely to disrupt, provoke, attack or offend others
  • Are racist, sexist, homophobic, sexually explicit, abusive or otherwise objectionable
  • Contain swear words or other language likely to offend
  • Break the law or condone or encourage unlawful activity. This includes breach of copyright, libel, defamation and contempt of court
  • Advertise products or services for profit or gain
  • Are completely anonymous, or are seen to impersonate someone else
  • Include someone else’s personal data (such as contact details)
  • Are written in anything other than English
  • Describe or encourage activities which could endanger the safety or well-being of others
  • Contain the same, or similar, content posted multiple times
  • Are considered to be off-topic for the discussion
  • Are inflammatory or written with the intention of disrupting the conversation

We operate a moderation policy on this service. We reserve the right to refuse publication or remove a comment based on any of the above criteria.

Please note that the Society’s decision about whether a comment should be published or removed is final. In most cases we are unable to enter into discussions about why a comment has been refused.

Participants who seriously, persistently or wilfully ignore the community guidelines or our terms and conditions will have their posting privileges withdrawn.

Transcription guidelines

We would like to thank you for contributing to Science in the Making by transcribing the manuscripts we have made available. Your transcriptions will unlock the content of the manuscripts and can become the basis for future science. The following guidelines aim to make the transcriptions consistent.

  • Transcribe what you see on the page as faithfully as possible
  • Remember to save your transcription before navigating to the next page
  • Do not add characters not found on the page
  • Respect the original spelling and punctuation
  • When you cannot read a word use [text?] to signify this
  • Use carriage return ↵, to mark the end of a line in the manuscript, use two carriage returns to mark a paragraph or section of text
  • Use <b>text</b> when the text is in bold (e.g.: serious)
  • Use <i>text</i> when the text is in italics (e.g.: serious)
  • Use <s>text</s> when the text has been crossed (e.g.: serious)
  • Use <u>text</u> when the text is underlined (e.g.: serious)
  • Use <sup>text</sup> when the text is superscript (e.g.: serious)
  • Use <sub>text</sub> when the text is subscript (e.g.: serious)
  • If/when possible, use unicode for Greek letters and mathematical or logical symbols

Tagging guidelines

We would like to thank you for contributing to Science in the Making by tagging the images and manuscripts we have made available to you. Tagging will help other users to discover our material and create links between documents within our collections and to the wider web of science.

The tagging vocabulary is controlled, following the Library of Congress thesaurus. By using a common, controlled authoritative list of words, we hope that our content can be linked with other collections using this resource as a core of linked data.

If you feel that the Library of Congress thesaurus does not contain any adequate word to describe the content, let us know by using the comment section.

Please remember that by using the Royal Society Science in the Making features you also agree to our terms of use.

If you have suggestions or questions about any aspect of community participation on the Royal Society Science in the Making website, please contact us.

Take down policy

Upon selection of the material included in this pilot project, efforts have been made to ensure that nothing infringed any person’s right. We recognise, however, that material made available may inadvertently contain defamatory opinions or sensitive data or include copyrighted material.

If you believe that you are the copyright owner for the manuscripts on this website and if you do not consent to the use of the material in accordance to our terms of use, or if you feel that a specific content included is defamatory, please contact us with the following information:

  • Name and contact details
  • Reference of the material in question
  • Reason for your request
  • Proof that you are rights holder or representing a legal rights holder (please note that false claims are considered perjury)

Upon receipt of your complaint, the team engages itself to:

  • Take-down the material during the assessment of your complaint
  • Provide you with a written assessment and final decision, if necessary after having sought legal advice